Manual freight audit doesn't scale.
A typical mid-size factor processes 35,000+ batches per month. Each batch is a 10–50 page PDF mixing rate confirmations, BOLs, invoices, PODs, lumper receipts, and authorizations — in any order, often handwritten or scanned at angles.
Auditors at full capacity
Headcount caps growth. Costs scale linearly with volume. Hiring ops talent is slow and competitive.
Per batch on the complex ones
Funding decisions wait. Cash flow tightens. Carriers chase you. Every batch in queue is interest you don't collect.
Compound silently
Wrong carrier names, missed signatures, mismatched amounts. Fatigued reviewers slip after hour 6. The financial impact shows up months later.
Live, not a pitch deck demo.
Hard infrastructure carrying real partner traffic. Logs, locks, alerts — all in production today.
Hardened infrastructure
- ›Auto-scaling worker fleet · supervised processes
- ›Real-time log tail in admin console
- ›Email + SMS alert bridge on SLA breach
- ›Stuck-jobs reaper · single-session · lock system
Partner ingest live
- ›Secure drop-zone ingest · payload-validated · fail-closed
- ›Server-side encryption · TLS-only transport policy
- ›Scoped permissions — uploader can't read; workers can't wipe failed
- ›Race-safe coordination across worker hosts
How a batch becomes funded.
Five automated phases run on every PDF. Your auditor only sees step 6 — and step 7 happens without anyone retyping a thing.
What Docuwaze does for your team.
50+ audit rules — tunable from the UI
Missing BOL, late delivery, collapsed loads, duplicate loads, fraud-domain blocklist, RCS principal page, washout receipts — threshold tuning without a code deploy.
Smart classification (load-centric)
A 50-page batch with 8 mixed loads becomes 8 organized loads with the right docs grouped under each.
OCR overlay + click-to-highlight
Click any extracted field and the page highlights exactly where it came from. Word-level boxes on text pages, automatic OCR on scans — no extra cost, no button to press.
Re-extract on demand
Improved a prompt? Re-run extraction on existing batches in seconds — no Phase 0/OCR re-cost.
Fuel Advance & Multi-Debtor awareness
Detects funding intent and relaxes irrelevant flags; alerts when a batch mixes debtors that may not all be covered.
Split, merge, reorganize, manual flags
Auditors split mixed PDFs into separate loads, merge submissions of the same load, reorganize pages by drag-and-drop, and add flags the AI missed. Every step is undoable.
Clients and debtors, your conventions
A catalog of your clients and debtors, each with its own rules — which number becomes the invoice, which debtor codes may never be funded. Weak name matches are never guessed; the auditor picks.
Watches itself, tells you first
Scheduled checks catch a stalled batch, a stopped queue or a package that never left, and email you before an auditor notices. Every job pausable, runnable by hand, with its own run history.
Side-by-side compare
Pin any page as a reference image while navigating — verify carrier signature against the BOL while reading the RCS. No more 10-tab juggling.
Three roles. One platform.
Watch a real walkthrough from each seat — Admin tunes the system, Supervisor keeps the floor flowing, Auditor closes the loop.
Routes work to the right auditor — automatically.
Instead of round-robin, Docuwaze assigns each batch using a weighted score plus a 20% exploration factor. Maximizes throughput, prevents over-specialization, keeps slow auditors from becoming bottlenecks.
approval rate · last 30 days
lower depth → higher score
time-to-decision percentile
familiarity · this batch's carriers
highest-scoring auditor
random · prevents over-spec
Safeguards
- ✓max 1 active assignment / auditor (configurable)
- ✓heartbeat presence: online · away · offline
- ✓atomic DB claim — race-condition safe
- ✓real-time WebSocket notify on assign
No rip-and-replace. We integrate where you live.
Docuwaze accepts batches over a secure drop-zone protocol or via direct upload. Output flows into your TMS, accounting platform, or factor-management system.
Specific integration logos and case-study references will be displayed once partner permissions are in place. Talk to us about your integration needs.
Outcomes, not features.
Faster audit
From hours to single-digit minutes per batch. Funding decisions accelerate. Carrier relationships improve.
Rules, every batch
Every rule runs on every batch. Fatigued auditors miss a BOL signature at hour six; the engine does not tire.
LLM cost saved
Text-native pages skip the LLM entirely. Quality routing sends easy pages to the cheap model. Smart at every step.
Audit-trail coverage
Every change tracked: who, when, from-what, to-what. Login audit log. Single-session enforcement. Lock system.
ROI for a factor at 35K batches/month.
illustrative model · loaded auditor cost $50K/yr · verify against your own labor and volume mix
- Auditor team30 FTE
- Avg time / batch~12 min
- Annual labor$1.50M
- Annual batches420K
- Auditor team10 FTE (-67%)
- Avg time / batch~3 min
- Annual labor$0.50M
- AI + AWS infra$0.09M
payback: typically < 4 months from go-live · depending on labor / volume mix
Why $1.40 per audit, not $3.57.
We don't just throw an LLM at every page and pass the bill. The pipeline aggressively skips and routes before the cloud meter spins. The 60% saving isn't marketing — it's deterministic arithmetic.
Per-page routing — 700K pages/month
share of monthly traffic| Strategy | Detection | LLM call? | Cost / page |
|---|---|---|---|
| Text-native pages | structured text detected locally | SKIP | $0 |
| Blank pages | visual heuristics: mostly white, no signal | SKIP | $0 |
| Pure photos | visual heuristics: image content, no text | SKIP | $0 |
| Good/fair pages | quality threshold met | Fast tier | ~$0.0004 |
| Poor pages | low-quality scan | Premium tier | ~$0.0007 |
Built for audit-grade compliance.
Single-session enforcement
One device per user. Concurrent login bumps the prior session.
Role-based access (RBAC)
Admin / supervisor / auditor with strict permission boundaries.
Per-batch lock system
Two auditors can't edit the same batch. 20-min auto-expiry. Force-unlock logged.
Audit trail end-to-end
Login events with IP + UA + geolocation. Every field edit captured before/after. Immutable LLM cost ledger survives job deletion.
Hover any rule — these are the real predicates running in production. Deterministic checks where the answer is exact, contextual reasoning where it is not. Tune from the UI without a code deploy.
Enterprise security posture · SOC 2 Type II audit in progress · GDPR-aware data handling · Customer-controlled deletion
Ready to make every audit
a 3-minute decision?
Talk to us. We'll show you a live batch run on your own sample documents.
replies within one business day · references on request · no commitment to evaluate